Since the 1st of September 2024 new rules apply for NGO planning on the BVBE channel.
Starting Tuesday, September 3, you reserve team location per week on the BVBE channel instead of planning in teams on a certain day.
We do this to better match the working methods of the agencies in Belgium. You reserve a neighborhood for a specific week, which you then schedule in your system on the day that suits you best. Previously, this was done by planning everything on the last day of the week, which is no longer necessary.
To create a reservation in Location Manager simply go to the reservation tab (1) in Location Manager, select the week (2), office (3) and project (4).
Next select a neighborhood on the map followed by a right mouse click. Lastly select 'add reservation' (1) in to pop up to reserve the neighborhood.
What else has been updated?
Reservation window added: The schedule now opens weekly on Tuesdays at 2:00 PM. You can then reserve locations for the following week (the applications will be very busy then, so please let us know if you experience performance issues here).
Deleting reservations is no longer possible in the current week.
You can still add reservations for the current week (so be careful; once added, they cannot be deleted).
Reservations cool down (35 days after the end of the week, +7 days extra when reserved by the same agency, +14 extra when reserved for the same project)
With these updates, we want to work with you to ensure that locations are not unnecessarily held or that more is reserved than necessary. We see this happen a lot, especially in larger cities, this creates unpleasant situations and could result in much more travel time.
Please note that if you also plan crewmembers via our system this is a separate step. The reservation will just cause the area to be available in that particular week. You still need to add a team and a crew on the particular date you want to go to the location.
API Implications
Since reservations do not automatically create teams for planning purposes anybody solely using the API for planning will notice that the results come up empty. If you want to fetch the reservations a new endpoint is available:
https://api.pttn.com/reservation
You can perform a get call providing the following parameters:
token
reservationyear (YYYY)
reservationweek (WW)
This will provide you with the reservations in that particular week.
Alternatively you can use these parameters to get multiple weeks:
token
reservationyearsince (YYYY)
reservationweeksince (WW)